Submit a One-Time Payment Authorization Letter

Ensure that IRA-held investment expenses are paid by your IRA.

Some alternative assets, especially investment properties, require maintenance, upkeep, and regular expenses. Submitting a payment authorization letter ensures that payments related to your investments, such as property taxes, maintenance fees, or other expenses, are made promptly. 

This guide provides step-by-step instructions for submitting a one-time payment authorization letter through the Entrust Client Portal.

1. 1. Log In to Your Account: After logging in to the Entrust Client Portal, click on the orange "I Want To" button in the top right. Under "Asset Maintenance," select "Submit One-Time Payment Authorization Letter."
      
      
   2. Create a New Payment: Click on "New Payment." Specify the account and select the associated asset. Click "Next."
      
      
   3. Enter Payment Details: 
      • Pay Type: Specify the type of payment (e.g. Property Taxes).
      • Percentage of Ownership: Enter 100%
      • Total Invoice Account: Enter the amount (e.g. $2,000).
      • Processing Instructions: Enter any specific instructions or leave blank if not applicable. 
      • Use Existing Pay Information: Select if you have saved payee information in the system; otherwise, proceed to enter new information 
        
        
   4. Provide Payee Information: 
      • Payee Name: Enter the name of the person or entity being paid.
      • Payee Address: Enter the address of the payee.
      • Choose the payment method: Submit the PAL through wire ($30 fee), ACH (fee), check ($10 fee), check ($10 fee), or cashier's check ($30 fee). 
        
        
   5. Enter Wire or ACH Information 
      • Routing Number: Enter the routing number and select the correct option from the list.
      • Account Number: Enter the account number.
      • Payment Reference: Enter information to be referenced on the payment (e.g., County Taxes).
      • Click "Next."
        
        
   6. Upload Required Documents: Upload a copy of the bill. The system allows up to three documents, but only one is required. Click on the document field to open a window to locate the file on your computer and upload it. Once the upload is successful (Indicated by a green bar with a check mark) click "Next." 
      
      
   7. Review Fees and Submit: Review the fee breakdown (e.g. $30 fee for a wire transfer). Choose how to pay the fee (e.g. IRA cash balance). Click "Next."
      
      
   8. Final Confirmation: Check the acknowledgment box. Click "Submit."